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BRIEF:
FOR THE DELIVERY OF SUSTAINED THEATRE’S 3 YEAR BUSINESS PLAN and DEVELOPMENT and DELIVERY OF g4a APPLICATION
Sustained Theatre is the result of Baroness Lola Young’s ‘Whose Theatre…?’ report which highlighted the need to develop the infrastructure for the Black, Asian and minority ethnic theatre sector. The report, published in 2006, was agreed by Council, with the overarching recommendation that the artists should lead the process, facilitated by Arts Council England. A national network of Sustained Theatre Artists’ hubs are central to the developing infrastructure, with artists tasked to take forward the recommendations in partnership with Arts Council England.
The main recommendations of the Whose Theatre….? Report are:
To improve/implement archiving
To provoke critical dialogue
To develop leadership – individual, organisational and sector wide
To form international connections
To create a network of spaces, both virtual and real.
Arts Council England agreed the recommendations of the Report with a minimum capital lottery allocation of £5m. towards the development of spaces.
To date Sustained Theatre has received managed funds from Arts Council England on an annual basis to take forward the recommendations of the Whose Theatre....? Report.
Since the beginning Sustained Theatre has been an artist led programme of work, facilitated and partnered by Arts Council England. This has been through a process of open application with teams of elected artists being responsible for taking forward the recommendations, namely spaces, international, archiving, website by developing an action plan.
From 2008 each region started a Sustained Theatre Regional Hub (excluding the East), electing a Regional Chair and establishing a leadership group. Each hub is at a different stage of development.
Currently Sustained Theatre has annual elections set out in agreed Terms of Reference 2009 (attached) and a set of guidelines updated 2009 (attached).
Up to December 2010 the structure was:
· Elected National Chair of National Artists Team.
· 8 Sustained Theatre Regional Hubs each electing a Chair/Representative who sits on the National Artist’s Team, that meets 4 times a year. There is no East Regional Hub.
· The Sustained Theatre Regional Hubs are independent, each developing their own plans that feed into the national delivery.
· 3 working groups exist, each with their own Project Manager, Lead Artist and Sub Committee: spaces, website, international and there is a Project Manager for archiving.
In Summer 2010, consultant David Bryan undertook Regional Development Workshops with each of the Sustained Theatre Regional Hubs, the outcome of which was a short written report for each hub and the relevant ACE Relationship Manager and the writing of Regional Hub Action Plans specific and relevant to each region, which includes the piloting of identified work that will become of national relevance.
The work on Archiving, International, Website and Spaces each have their own action plans and delivery timelines.
At the National Artists Team meeting in December 2010, it was agreed that the National Chair would work with a smaller National Artists Team, chosen by the Chair from the Regional Hubs for their specific expertise. This team would develop a business plan to be approved, endorsed and accepted by the Regional Hubs.
To research and write a three year business plan for the future sustainability of Sustained Theatre 2011 - 2015 and using the output of this work to write a gfta application.
To consult and work in collaboration with the National Chair, Project Manager and a small team of artists and practitioners, taking into account the following documents covering the following elements:
· The outcome of the work undertaken by David Bryan in delivering a series of Sustained Theatre Regional Development Workshops
· The Sustained Theatre Regional Hubs’ Action Plans, identifying where g4a applications are being developed and drawing upon Regional projects suitable for National roll out
· Notes from Planning Meetings of November & December 2010
· Sustained Theatre Regional Hubs’ final reports due January 17, 2011
· Sustained Theatre timeline 2008 - 2011
· Sustained Theatre Projects Action Plans : Archiving; International (including South Africa, India and North Europe); Website; Spaces
· Relevant notes and briefs for regional pilot projects example, archiving, producer development, arts ambassadors, audience development, artist engagement
· Internal and external communication strategy and principles
· Organisational structure, Terms of Reference, guidelines, operating practice
· Identify possible future partners over and above those identified by the ST Regional Aritsts Hubs
· Identifying possible future funding streams, taking into account the changing nature of Arts Council England
To research, develop in consultation with Sustained Theatre artists write and deliver a clear, attainable and agreed national business plan for Sustained Theatre 2011 - 2015, informed by regional action plans, partners and the current national plans of Sustained Theatre
To progress the output of this document into a Grant for the Arts application.
The Sustained Theatre National Business Plan will include:
Vision
Mission statement
Aims and objectives that are SMART (specific, measurable, achievable, realistic and within a given timeframe)
identify the strategy to include the programme of delivery 2011 - 2015, communication, organisational structure, staffing, management and responsibilities, budgets, fundingmonitoring and evaluation process.
The written and completed Grants for the Arts Application will be based on the Sustained Theatre National Business Plan.
The Process:
Contract management: Tyrone Huggins, national Chair - Sustained Theatre, supported by an advisory group and Sustained Theatre Project Manager.
Indication of fee, inclusive of VAT and travel costs should be indicated in the proposal. There is an indicative budget in the region of £3,000. Value for money is a key element of evaluation criteria
Tender Response
The written response of no more than 3,000 words should include:
your understanding of the brief
information on your knowledge of the Sector and the work of Sustained Theatre
information on your approach to delivering the brief
examples of experience in delivering similar work
project plan and timetable
pricing
Evaluation criteria
Value for money
Understanding of brief
Knowledge/experience of the Sector and the work of Sustained Theatre
Your approach - clear and robust methodological approach and rationale
Experience of managing and delivering similar projects
Understanding of contextual issues
Timescale:
January 11 Brief distributed to identified individuals; Chairs, Sustained Theatre Regional Hubs; Sustained Theatre website
January 21 Deadline for proposals
January 25 Inform shortlisted applicants
January 27 Interviews
January 28 Decision
January 31 - February 11 Writing of business plan and Grants for the Arts application
Applications should be made in writing and sent by email to
Cc’ing
Isobel.hawson@artscouncil.org.uk
By 5.00pm on Friday, January 21
To assist our planning please indicate if you intend to submit a proposal by 17 January, to Tyrone Huggins at the email address above.
11 January 2011
Posted by yumi okuda, Wednesday 12th January, 2011
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